New Club Affiliation
Venue and Facilities
Prior to the affiliation, clubs should ensure their premises meet the minimum requirements for setting up an amateur boxing gym. Before your club is able to affiliate, it will need to be inspected by a representative from your division.
Until your premises have been inspected and passed, your club cannot be affiliated and is not covered by Boxing Scotland Limited insurances.
• Premises should be of adequate size;
• There must be separate and adequate changing, showering and toilet facilities for both male and female members;
• The premises must have sufficient fire exits, extinguishers and fully stocked first aid kits.
To ensure that the venue and equipment are safe and ‘fit for purpose’, it is a good idea to perform a risk assessment (a template can be downloaded from the above document resource list). This is a check of facilities, equipment and safety procedures to ensure that they comply with the standards expected by Boxing Scotland. Undertaking an annual risk assessment is also a good means of preventing accidents by making sure activity delivery and safety provision are checked on a regular basis by the club. If risks or hazards are identified they should be reported.
Affiliation and Constitution
Boxing Scotland is the only national governing body for the sport of Boxing in Scotland. It has responsibility for managing and developing services for the sport, organising National Championships and selecting teams to Box Internationally. We also provide support and guidance for clubs at a local level help them grow and become more sustainable.
By being affiliated to the Boxing Scotland, your club will be able to enter competitions, train and qualify coaches and officials and be part of the the international governing body AIBA.
There is a charge for affiliation, but if your club and its members are serious about boxing, affiliation will provide significant benefits in terms of support towards development and with funding applications.
All clubs require a club constitution. This is document is necessary as it sets out the functions of the club and its procedures for membership, meetings and committees. It is often a prerequisite of many grant aid bodies and funding programmes, and also a requirement in order to affiliate to Boxing Scotland.
All clubs must be careful to ensure that their constitution does not exclude anyone on discriminatory grounds. A model club constitution template can be downloaded from the section above-called Information on setting up and developing your Boxing Club
Effective Club Management & Administration
Well managed clubs tend to be the most successful. They have healthy finances, and both members and volunteers are kept informed through good communication from the committee. The day-to-day running of the club is dealt with effectively and the club will have established links with external partners such as local authorities, Community Sport Hubs, Schools, Community initiatives and have achieved Boxing Scotland Minimum Operating Requirements (MORs) accreditation. MORs is split into three levels Bronze, Silver and Gold. Gold is the highest standard.
The Club Committee
A club committee is elected to run the club, with different people identified to take on different roles. It exists to serve the club and ensure the best possible service is given to its members. If and when a club grows, consideration should be given to creating bespoke sub-committees which can deal with matters such as, social, fundraising, securing sponsorship, equipment etc.
The club committee should have at least three elected officers:
• The Chairperson – Takes responsibility for managing the executive committee, the affairs of the club, overseeing and guiding all decisions taken by the executive committee and sub-committees;
• Secretary – Acts as the first point of contact for all club enquiries, represents the club at regular Club/District/BSL meetings and take and distribute minutes from meetings;
• Treasurer – Takes full responsibility for the club’s financial affairs.
Other positions can be outlined in the constitution, according to requirements. It is recommended the committee meets once a month or every other month to review the operation of the club.
Finance and funding
Why keep accounts and financial records?
All sports organisations should keep accurate financial records and one member of the club committee, the treasurer, takes on this special responsibility. The reasons for keeping accounts and financial records are:
• To store financial information;
• To be seen as open and honest;
• To appear well run and organised;
• To be able to identify sources of income;
• To be able to track how the money is spent;
• To know how much money the club has;
• To know how much money the club owes;
• To know who owes the club money;
• To be able to know whether a particular activity is making a profit or loss;
• To know whether funding a new project is feasible; Often funding organisations will require to see that a Club has a strong financial record before applications will be accepted.
• To be able to inform people (members, potential sponsors/funders) of your financial position
What does this involve?
In many boxing clubs, the role of the Treasurer and subsequent financial management tasks are often inherited by volunteers who do not specialise in financial administration.
It is important that the treasurer, as a volunteer, feels supported in this vital work. If required, he/she should contact the club chairperson or secretary about financial difficulties as it might be necessary to get paid help to sort out problems immediately, rather than lose control of finances which may lead to the demise of the club.