Recruiting and training volunteers is a difficult task, but is vital for the day-to-day running and future sustainability of most clubs. People who emerge as volunteers are the lifeblood of a boxing club, yet often are taken for granted. As people’s time becomes more valuable it is important that clubs consider their volunteers; how they can recruit, support, recognise and reward the work they do.
To find volunteers you need to have a clear understanding of why you want them. If you identify clearly when, where, and why you want help and then seek it in an organised way, people are more likely to step forward and offer assistance.
All Coaches, Officials, CWPOs, and volunteers that conduct regulated work or come into regular contact with Children or Protected Adults at BSL Affiliated Boxing Clubs are mandated to hold a PVG with Boxing Scotland.
Ideally one of the club’s members should take charge of new volunteers. This role is commonly referred to as the ‘Volunteer Co-ordinator’ and will be required to spend time training to mentor and managing each volunteer to ensure that they are deployed effectively within the club and are enjoying their role.
The role of volunteer co-ordinator could focus on:
• Getting to know the club membership
• Identifying the volunteer needs of the club
• Recruiting new volunteers
• Providing feedback and support
• Maintaining volunteers’ motivation
Club Roles and Positions – These are not exhaustive
- Club Working Official (A club can have up to three Officials)
- A Club Delegate – to represent the club at District and Boxing Scotland meetings ( A club can have up to three Delegates)
- Club Child Wellbeing and Protect Officer
- Head Coach
- Assistant Coach
We would recommend club have a dedicated Funding Committee/panel to assist the club with fundraising and funding opportunities.
BSL – Club Development – New Coach/Volunteer application form
BSL – Club Development – New Officials application form
BSL – Club Development – Club Committee Role Descriptor Templates
All Coaches, Officials, Child Wellbeing and Protection Officers, and volunteers that conduct regulated work or come into regular contact with Children or Protected Adults at Affiliated Boxing Clubs are mandated to hold a PVG with Boxing Scotland.
Accessing PVG Checks
If your club is affiliated with Boxing Scotland. Boxing Scotland is registered with the Volunteer Scotland Disclosure Services (VSDS) to access free PVG checks for volunteers. PVG checks are now completed online (offline version is also available if required but will take longer)
The Online PVG Application Service is a simple 8 step start to finish process:
- Step 1: Club requests PVG check completing a request with your regional Development Officer with the name of the club member who requires a PVG. The ID check will be arranged with the individual.
- Step 2: Regional Development Officer will complete the VSDS Online Application Request form and return it via email to VSDS. The Club member will receive an update at the ID verification explaining what will happen next.
- Step 3: VSDS input data provided by organisation to Disclosure Scotland’s PVG Online Application Portal.
- Step 4: Disclosure Scotland’s automatically generated link will be sent to the applicant. The applicant will have 7 days to complete this link.
- Step 5: Applicant completes personal information via email link. Applicant information submitted directly to Disclosure Scotland.
- Step 6: Disclosure checks undertaken by Disclosure Scotland.
- Step 7: Certificate issued to VSDS and the applicant.
- Step 8: VSDS issue certificate to Boxing Scotland
- Step 9: VSDS will notify Boxing Scotland of the outcome of PVG if not forthcoming.
Remember: PVG is only one part of the appointment and selection process for individuals in regulated work.
Please contact your Development Officer for more information.
North District – Ben Holme, firstname.lastname@example.org 07702 866135
East District – Stewart Ferguson, email@example.com 07944 598755
West District – Paul Coleman, firstname.lastname@example.org 07803 513699